US Cold Storage

  • Human Resources Supervisor

    City US-IN-Lebanon
    Job ID
    2018-1414
    Type
    Full-Time
    Location Name
    Lebanon
  • Overview

    PRIMARY FUNCTIONS:

    The HR Supervisor will be responsible for advising facility management regarding personnel issues at their site.  In fulfilling that function, the HR Supervisor must compare and evaluate possible courses of conduct regarding personnel issues and acting or make a decision after various possibilities have been considered.   The HR Supervisor will be responsible for ensuring that the human resources needs of the site is being met and will manage his/her time accordingly in coordination with site management

    Responsibilities

    DUTIES AND RESPONSIBILITIES

    Duties include the below as well as those of the Human Resources Supervisor.  Other duties as assigned.

     

    • Advise and guide supervisory staff on the application on attendance guidelines, drug testing policies and procedures and other company policies and provide training on the payroll system and other human resources topics.
    • Counsel and discipline employees including issuing progressive discipline and or instating and implementing performance improvement plans.
    • Conduct investigations on complaints, document all information uncovered, derive a determination and work with site management to remedy situations.
    • Interview hourly-employees, supervisors, and managers to determine if offers of employment should be extended.
    • Extend offers and complete offer process with background checks, DMV checks and drug tests.
    • Complete E-verify process and determine if the employee is eligible for employment.
    • Review completed background checks and determine if employee is eligible for employment.
    • Terminate employees in person or over the phone.
    • Attend operational meetings and work with site management on planning and staffing needs.
    • Ensure sites are adhering to State and Federal work guidelines regarding breaks, lunches, overtime etc.
    • Monitor paid vs. unpaid leave to ensure that it is processed and administered in accordance with applicable company policies and/or legislation. Including, but not limited to personal days, vacation, bereavement, military, substance abuse leave, FMLA, ADA, etc.
    • Speak with employees and handle leave cases for military and substance abuse leaves are being handled through the company policy and following all state and federal guidelines that apply.
    • Investigate, prepare, and write unemployment claim responses, handle unemployment adjudicator questions, and handle legal court hearings on behalf of the company.
    • Monitor FMLA and ADA intermittent leaves to ensure they are within the determination letter guidelines. Providing notification to corporate office if they are not.
    • Open FMLA cases.
    • Identify when FMLA or ADA is needed and discuss the process and details with qualified employees.
    • Review payroll and make finalized changes prior to submitting it to the payroll department.
    • Report all accidents to workers comp in 24 hours or less and send additional report information to corporate office.
    • Work with nurse case managers and workers comp to relay notes, medical status, work attendance and payroll information as needed.
    • Receive drug testing and work status results from labs and hospitals. Advise staff appropriately. 
    • Determine if accommodations can be made for all light duty and/or restricted duty.
    • Determining and writing return to work letters for employees out on workers comp leave.
    • Enter data into HTTS safety system for monthly numbers. Also ensure all cases are coded correctly, accurately, and that all necessary documents are completed. 
    • Run Monthly Dart reports and hang yearly OSHA logs.
    • Track all terminations and New Hire information for reporting purposes.
    • Create and maintain personnel files in accordance with company policies and applicable laws.
    • Run reports, track and attend monthly team meeting for perfect attendance, safety awards, LMS programs, employee referrals and anniversary recognition.
    • Complete Benefit and 401k meetings monthly, assist employees with open enrollment yearly.
    • Provide information needed for STD and LTD Company to process claims. Also provide that same information to payroll to ensure employees are being compensated correctly.
    • Post jobs online, on social media, in newspaper (develop ad), internally on TVs and bulletin boards.
    • Attend job fairs and develop relationships with local colleges to establish Internship and Co-op opportunities.  
    • Complete new hire orientation and new hire paperwork (Lawson, state reporting, kronos) 
    • Work with temporary companies on needed, staff, terminations, pay etc.
    • Gather and review suggestion box comments and respond accordingly.
    • Updating social media, bulletin boards, labor posters, TV monitors, shield updates etc.
    • Additional participation may be required for the safety team, CIT meetings, charity planning and events, retirements, holiday party, and leadership meetings.

     

    Safety 

    • Complete OSHA logs, updated logs ongoing and run dart reports.
    • Monitor workers compensation leave and progress.
    • Safety glasses, seat belts, and ID badges must be worn if associates are on forklifts.
    • Required to attend Ammonia Training Class yearly.

     

    Miscellaneous

    • Maintain a professional manner in appearance and communications at all times.
    • Participate in staff and/or customer meetings if required.
    • Develop PC/tablet skills to perform any e-mailing, reports.

    Housekeeping, Security.

    • Follow posted security procedures at all times while in the building.
    • Maintain a clean, neat and orderly work/lunch room area.

     

    Responsibility and Authority

    • Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.
    • Identify and record any issues relating to product, processes and/or quality.
    • Initiate, recommend, or provide solutions through appropriate channels.
    • Verify the implementation of solutions.

     

    Primary Interactions

    • Interfaces with departmental and cross-functional peers and managers to provide instruction, communicate procedures, and to resolve problems.  Serves as a business partner to the Branch Managers in each location. 

     

    Reporting 

    • Ensure accurate and timely preparation, processing, distribution, and retention of all necessary reports and records regarding facility operations.

    Qualifications

    MANDATORY JOB REQUIREMENTS

    The  requirements  that  an  individual  must  absolutely  possess  to  perform  the  essential  functions  of  the  job :

    • Have good arithmetic skills.
    • Capable of following verbal and written instructions.
    • Available to work various shifts.
    • Capable of standing and walking extended periods of time.
    • Understand and follow company policy as stated in the employee handbook.

     

    QUALIFICATION REQUIREMENTS: The knowledge, skills, and abilities listed below are representative of the qualifications required to successfully perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

    Education:                               Bachelor Degree or 3 plus years of experience

    Experience:                             Minimum of one (1) year of progressively responsible human resources experience.  Must have the ability to provide guidance, work direction and to motivate others to obtain improved performance.  Effective verbal and written communication skills.  Professional knowledge and experience in human resource management including problem solving, conflict resolution skills, consulting skills, operational management skills, solid financial and analytical skills. 

                                                   

    PHYSICAL DEMANDS:  The physical demands described below are representative of those required of an individual performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. 

    • Stand, walk; use hands and feet to finger, handle, or feel objects, tools, or controls; talk or hear.
    • Work longer hours as needed to satisfy customer and USCS daily and seasonal requirements.
    • Work is generally sedentary, with no specific need for physical coordination or effort.
    • May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities.

     

     

     

    The above job description may not include all tasks necessary to complete the job.  The job description is a listing of the most common tasks the associate will be required to perform in that job area.  The administrator will be required to perform all of the above listed tasks.     

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