US Cold Storage

  • HR Admin

    City US-GA-McDonough
    Job ID
    2018-1437
    Type
    Full-Time
    Location Name
    McDonough
  • Overview

    The HR Admin will be responsible for providing HR assistance and guidance for their assigned site.  The HR Admin will be responsible for ensuring that the needs of the sites are being met and work to appropriate his/her time accordingly in coordination with site management.

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    Key responsibilities include but are not limited to:

    • Accuracy of all paperwork produced.
    • Assist supervision/management as needed.
    •  
    • Answer door, phone calls, and ship office windows.
    • Follow company policies, guidelines and work instructions.
    • Maintain professional relationship with the carriers and customers.
    • Professional and courteous to team members.

     

    Functions may vary dependent on areas of operation. 

    Responsibilities

    DUTIES AND RESPONSIBILITIES

    Include the following. Other duties as assigned.

    • Recruiting new hires for the McDonough
    • Work with site management to set staffing requirements and retain staffing levels.
    • Update staffing spreadsheets that are sent out weekly.
    • Post jobs online, on social media, in newspaper (develop ad), internally on TVs and bulletin boards.
    • Recruit, phone screen, interview, extend offers and complete offer process (background checks and drug test).
    • Participate in onsite job fairs.
    • Develop relationships with local colleges and cities to attend off site job fairs.  
    • Prepare orientation packets, Complete new hire orientation and new hire paperwork (Lawson, state reporting, kronos, and e-verify) 
    • Maintain current lists
    • Time clock programming and badge creation.
    • Set up group interviews with site management
    • Update and check the recruiting e-mail box
    • Facilitate personnel tests
    • Review payroll if needed
    • Work with supervisors to ensure disciple and timecards are coded correctly in kronos
    • Review with HR supervisor to ensure disciplines are correct
    • Check off disciplines as they are received in
    • Run reports to ensure all disciplines are being administered and completed.
    • Establish and maintain HR staff records and reports.
    • Assist associates with benefits enrollment during open enrollment, new hire sign-up, and when associates have life changing events.
    • Conduct 401k and Pension meetings prior to the 1 year mark with the employees
    • Assist with filing
    • Help complete the termination process if needed.

     

    Miscellaneous

    • Maintain a professional manner in appearance and communications at all times.
    • Participate in staff and/or customer meetings if required.

     

    Housekeeping, Security.

    • Follow posted security procedures at all times while in the building.
    • Maintain a clean, neat and orderly work/lunch room area.

     

    Responsibility and Authority

    • Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.
    • Identify and record any issues relating to product, processes and/or quality.
    • Initiate, recommend, or provide solutions through appropriate channels.
    • Verify the implementation of solutions.

     

    Primary Interactions

    • Interfaces with departmental and cross-functional peers and managers to provide instruction, communicate procedures, and to resolve problems. 

    Reporting 

    • Ensure accurate and timely preparation, processing, distribution, and retention of all necessary reports and records regarding facility operations.
    • Report all discrepancies, paperwork, reports, and records to the HR Supervisor for final approval

    Qualifications

    MANDATORY JOB REQUIREMENTS

    The  requirements  that  an  individual  must  absolutely  possess  to  perform  the  essential  functions  of  the  job :

    • Capable of typing.
    • Have good arithmetic skills.
    • Be able to read.
    • Capable of following verbal and written instructions.
    • Available to work various shifts.
    • Capable of standing and walking extended periods of time.
    • Understand and follow company policy as stated in the employee handbook.

     

    QUALIFICATION REQUIREMENTS: The knowledge, skills, and abilities listed below are representative of the qualifications required to successfully perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

    Education:                               High School Degree preferred

    Experience:                             Minimum of one (1) year of progressively responsible human resources experience.  Must have the ability to provide guidance, work direction and to motivate others to obtain improved performance.  Effective verbal and written communication skills.  Professional knowledge and experience in human resource management including problem solving, conflict resolution skills, consulting skills, operational management skills, solid financial and analytical skills. 

                                                   

    PHYSICAL DEMANDS:  The physical demands described below are representative of those required of an individual performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. 

    • Stand, walk; use hands and feet to finger, handle, or feel objects, tools, or controls; talk or hear.
    • Work longer hours as needed to satisfy customer and USCS daily and seasonal requirements.
    • Have acceptable and / or correctable vision. 
    • Work is generally sedentary, with no specific need for physical coordination or effort.
    • May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities.

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